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澳大利亚和新西兰联合制定文件控制新手册

发布时间: 2018-03-12 14:14:18   审校:睿智   浏览次数:
来源:http://www.standards.org.au/OurOrganisation/News/Documents/New%20Handbook%20for%20Document%20Control  

记录保存和文件管理不同,文件控制强调了重要商业文件的整个生命周期。文件控制SA/SNZ HB 168:2017新手册提供了实施有效文件控制程序的过程和系统指南。

历史上,由于低效的过程和系统,文件控制经常被视为一项繁重而费时的工作,阻碍了商业活动的发展。然而,文件控制实践的正确实施能够切实地简化商业活动,甚至可以协助法律义务的合规。

本手册是由澳大利亚和新西兰的联合委员会IT- 021,记录和文件管理体系编写。分技术委员会IT-021-14文件控制主席凯西·莫艾特(Casey Mowett)女士对文件的制定进行了评价。

“当今这个快节奏、技术推动的世界给过程数字化和自动化提供了无数的机会。”莫艾特(Casey Mowett)女士解释道,“这本手册给商业和组织提供了如何最好地控制重要商业文件提供了技术指南。”

ISO TC 46/SC 11档案/记录管理分技术委员会主席朱迪斯·埃利斯(Judith Ellis)补充道,该手册将在多个行业中广泛应用。

“作为一个完整的工具包,SA/SNZ HB 168旨在为机构提供必要的指导还有高效、可说明的文件控制。因为这些机构努力实现最佳实践,所以其将会尽可能地达到最佳状态。埃利斯(Judith Ellis)女士说,这本手册是为了赞扬所有管理体系所取得的成就。

文件控制过程十分复杂,所以每个组织在使用该手册作为指南时应该时常考虑自身情况。

 

New Handbook for Document Control

Separate from recordkeeping and document management, document control addresses the entire life cycle of business critical documents. The new handbook SA/SNZ HB 168:2017, Document Control, provides guidelines for processes and systems for implementing an effective document control program.

Historically, document control has often been seen as a cumbersome, time consuming impediment to business activities due to inefficient processes and systems. However, correct implementation of document control practices can actually streamline business activities and even assist in compliance with legal obligations.

This handbook has been prepared by the joint Australian and New Zealand committee IT- 021, Records and Document Management Systems. Chair of the subcommittee IT-021-14, Document Control, Ms Casey Mowett commented on the development of the document.

 “In today’s fast-paced, technology-enabled world, there are countless opportunities for process digitisation and automation. The development of this handbook has been done with this type of rapid digitisation in mind,” explained Ms Mowett. “As a result, this handbook equips businesses and organisations with technical guidelines on how to best control business critical documents.”

 Judith Ellis, Chair of the international ISO technical committee TC 46/SC 11, Archives/Records Management, added that the handbook is intended to be widely applied across a number of industries.

“Serving as a complete toolkit, SA/SNZ HB 168 aims to provide the guidelines necessary for organisations to be in the best position possible as they strive to achieve best practice, as well as efficient and accountable document control. The handbook has been developed to compliment the implementation of any type of management system.” said Ms Ellis.

The complexities of document control processes are such that every organisation should always consider their own circumstances when using this handbook as a guideline.

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